Packages
Mini Keepsake
- Available on weekdays only
- Select weekend dates may be available during certain times of the year
- Rental time cannot be extended
- Payment is due in full at booking
- The standard security deposit is still required
Up to 50 Guests 2.5-Hour Rental:
Packages
PACKAGE COMPARISON TABLE
The Moss Gathering
Available Monday–Thursday
Perfect for smaller celebrations, meetings, showers, and community gatherings.
3-Hour Rental:
The Fern Gathering
Available Monday–Thursday
Ideal for baby showers, birthday parties, brunches, and intimate celebrations.
4-Hour Rental:
The Fawnlight Celebration
Available Friday–Sunday
Perfect for larger gatherings that need additional time for dining, gifts, photos, and
socializing.
6-Hour Rental:
The Golden Hour
Available Friday–Sunday
Our most popular package for showers, birthdays, and milestone celebrations.
4-Hour Rental:
Where Warm Moments Bloom
Event liability insurance may be required for certain events or rental packages. If applicable, the requirement will be discussed during the booking process and included in the rental agreement.
Availability: Seven Days a Week | 10:00 AM–10:00 PM
Capacity: Up to 55 Guests
ADD-ON SERVICES
Must be requested at least 10 business days prior to the event date.
House Linen Options
Our polyester house linens are available for our 6-foot round tables, which seat approximately 9–10 guests. Colors and quantities are subject to availability.
$20
Extended Time
Additional time may be used for the event itself or for pre-event decorating and setup, subject to venue availability. Whenever possible, extended time should be requested during the initial booking process.
Per Additional Hour
$50
Upgraded Tablecloths and/or Overlays
Choose from available upgraded linen options.
$15
All add-on purchases are nonrefundable once confirmed
INCLUDED WITH ALL PACKAGES
- Event space with tables, seating, and curated décor
- Signature peacock chair for guest-of-honor seating and photos
- Three additional tables for gifts, catering, desserts, or guest use
- Standard house linens (selection may vary)
- Complimentary guest hand napkins provided for guest use
- Access to three elegant 5-gallon beverage dispensers
- Access to an area (hosts only) for any additional set up or prep needed
- Bluetooth speaker
- Parking access
- ADA-compliant restroom access
ON-SITE STAFF MEMBER
A staff member will be present for:
- Facility opening and closing
- Basic assistance
- Policy enforcement
- Emergency support
CLIENT RESPONSIBILITIES
Clients are responsible for:
- Personal décor setup and removal (must be pre-approved)
- Vendor coordination
- Removal of all personal belongings
- Returning the space in substantially the same clean condition in which it was provided, excluding normal post-event sanitizing handled by venue staff
DECOR POLICY
Clients are responsible for:
- Loose or adhesive glitter
- Non-biodegradable confetti
- Faux flower petals or artificial scatter décor
- Rice, birdseed, sand, or toss materials
- Balloon releases
- Smoke bombs or powder cannons
- Styrofoam décor
- Open flames
We encourage the use of reusable, compostable, and sustainable décor whenever possible.
Note: Prohibited items may result in additional cleaning fees and/or loss of security deposit.
MUSIC & NOISE POLICY
All music must comply with venue regulations. Volume must not disturb surrounding businesses. Excessive noise may result in early event termination without refund.
INSURANCE REQUIREMENT
Event liability insurance is required prior to the event date and must list Fawnlight Grove LLC as an Additional Insured on the policy.
While guests are welcome to obtain coverage through any licensed insurance provider of their choice, we have had positive experiences working with Taylor Fortinberry and highly recommend him based on his professionalism, responsiveness, and excellent customer service.
Taylor is affiliated with The Insurance Center, a local insurance agency. For more information or to request a quote, please visit: www.insureitlocal.com
Event Insurance Requirements
Not every event hosted at The Fawnlight Room requires event insurance. Insurance requirements are determined on a case-by-case basis at the venue’s discretion.
When determining whether event insurance is required, we may consider factors including, but not limited to:
The event package selected
Guest count
Event duration
Number and type of vendors participating
Food and beverage service
Alcohol service
Entertainment or activities planned
Event setup and overall risk level
Generally, smaller private gatherings do not require event insurance, while larger or more complex events may. If insurance is required for your event, you will be notified during the booking process and must provide proof of coverage before your event date.
If you have any questions about whether your event will require insurance, we’re happy to discuss it with you before booking.
SETUP & CLEANUP TIME
To help ensure a smooth event experience, each package includes complimentary setup and cleanup time in addition to the rental period.
Mini Keepsake
30 minutes prior to the event for decorating and setup
15 minutes following the event for removal of personal items
Additional setup time is not available with this package
The Moss Gathering
- 45 minutes prior to the event for decorating and setup
30 minutes following the event for cleanup and removal of personal items
The Fern Gathering
1 hour prior to the event for decorating and setup
30 minutes following the event for cleanup and removal of personal items
The Golden Hour
1 hour prior to the event for decorating and setup
45 minutes following the event for cleanup and removal of personal items
The Fawnlight Celebration
1.5 hours prior to the event for decorating and setup
1 hour following the event for cleanup and removal of personal items
Setup and cleanup periods are intended for decorating, vendor arrival, personal item removal, and light cleanup only. Guest arrival and event activities must occur within the reserved rental period.
Clients requiring additional decorating or setup time beyond the complimentary periods above may request extended access during the venue tour process or prior to signing the rental agreement. Additional setup time is subject to venue availability and may incur additional fees.
The Fern Gathering
1 hour prior to the event for decorating and setup
30 minutes following the event for cleanup and removal of personal items
The Golden Hour
1 hour prior to the event for decorating and setup
45 minutes following the event for cleanup and removal of personal items
The Fawnlight Celebration
1.5 hours prior to the event for decorating and setup
1 hour following the event for cleanup and removal of personal items
Setup and cleanup periods are intended for decorating, vendor arrival, personal item removal, and light cleanup only. Guest arrival and event activities must occur within the reserved rental period.
Clients requiring additional decorating or setup time beyond the complimentary periods above may request extended access during the venue tour process or prior to signing the rental agreement. Additional setup time is subject to venue availability and may incur additional fees.
